Archives and Document Services Specialist - Active Security Clearance Required

Livermore, California, US
Jul 10, 2024
Posting live until
Jul 17, 2024
Defence & aerospace

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are looking for individuals that demonstrate an understanding of working in partnership with team peers, who engage, advocate, and contribute to building an inclusive culture, and provide expertise to solve challenging problems.

Pay Range

$76,080 - $108,564 Annually

$76,080 - $94,440 Annually for the A07.1 Level

$87,450 - $108,564 Annually for the A07.2 Level

Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.

Job Description

We have an opening for an Archives & Document Services Specialist. You will be responsible for working with information management technicians to digitize and provide access to science & engineering resources. You will assist in tasks related to document scanning and uploading, metadata generation, content management, and reference assistance. You must demonstrate the ability to work well as part of a team, and to maintain a high standard of quality and attention to detail in multiple aspects of your work. The position is in the Knowledge Management program within the Strategic Deterrence (SD) directorate.

This position offers a hybrid schedule, blending in-person and virtual presence. You will have the flexibility to work from home one or more days per week.

This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

In this role, you will

  • Apply general knowledge of archive methods and practices to participate in acquiring, organizing, preserving, and cataloging the permanent and historically significant records of the Laboratory and the Weapons Program.
  • Electronically capture and archive classified and unclassified documents by following the appropriate procedures for each.
  • Prepare and maintain documents for scanning, and rebind them for long-term storage.
  • Perform search and retrieval activities of electronically managed information, adding metadata to PDF files of scanned documents, and indexing that metadata into the appropriate system.
  • Collect and validate archive data and perform quality assurance for document scans by verifying the correct number of pages, correct page orientation, and legibility.
  • Interpret document needs and respond to requests for documents or related information from internal and external requestors by gathering and analyzing information and explaining procedures and guidelines.
  • Manage document movement to and from Records Management storage.
  • Liaise between document creators and IT developers to monitor adherence to procedures and practices and ensure files are uploaded appropriately to the Document Management System (DMS).
  • Promote and support plans to promote diversity, equity, and inclusion within the program.
  • Perform other duties as assigned.

Additional job responsibilities at the A07.2 level:

  • Assist in metadata management tasks using DMS and Smartlogic Semaphore.
  • Liaise with other divisions, partners, and stakeholders to maintain working relationships and facilitate internal information sharing.
  • Represent the KM program at management meetings and conferences, occasionally present work to management.
  • Develop and/or implement standards and best practices for semantic resources within SD.


  • This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.
  • Knowledge of basic archival principles and processes.
  • Knowledge of and experience working with digitization technology.
  • Experience with Microsoft Excel, Microsoft Word, Adobe Photoshop 2021 or later, Adobe Acrobat DC., and FileMaker Pro.
  • Experience working with customers to identify and address research questions.
  • Familiarity with arcane media types, such as microfilm, floppy disks, VHS tapes, and CDs.

Additional qualifications at the A07.2 level:

  • Experience managing a team or as a team lead.
  • Prior experience working in metadata quality control and indexing.

Qualifications We Desire

  • Bachelor’s degree in Library Science, History, Political Science, or related degree, or an equivalent combination of education and experience.
  • Demonstrated ability/commitment to valuing diversity, equity, and inclusion principles in the workplace.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams:

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.



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