Division Operations Administrator - Computing

Location
Livermore, California, US
Salary
Competitive
Posted
Jun 18, 2024
Posting live until
Jul 11, 2024
Ref
REF6155F

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory’s mission.

Pay Range

$87,450 - $108,564 Annually at the A01.2 level

$104,910 - $130,236 Annually at the A01.3 level

Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.

Job Description

We have an opening for a Division Operations Administrator to direct personnel administration activities. You will be a key part of our team’s division business operations and activities, strategically supporting the workforce goals and managing all hiring activities, leading a team of administrative staff that supports a variety of people and projects. This position is in the Computing Principal Associate Director’s Office.

This position offers a hybrid schedule, blending in-person and virtual presence. You may have the flexibility to work from home one or more days per week.

The position will be filled at the A01.2 or A01.3 level depending on your qualifications. Additional job responsibilities (outlined below) will be assigned if selected at the higher level.

In this role you will

  • Plan, execute, and/or provide oversight to a variety of workforce, operational and organizational requirements, and activities on administrative matters.
  • Direct and oversee non-exempt administrative staff to include hiring, training, coaching, mentoring, career development, disciplinary actions, performance appraisals, coordinating work assignments, and participating in ranking and salary activities.
  • Independently investigate and identify solutions to administrative and personnel matters.
  • Partner with hiring managers to understand strategic workforce goals and job requirements.
  • Assist managers with writing job postings, reviewing applicants, scheduling interviews, building hire packages, and coordinating internal transfers.
  • Oversee day-to-day hiring activities and process flow; establish and maintain electronic tracking and record-keeping, and regularly report status of administrative and operational hiring activities.
  • Independently research, create, and interpret personnel policy and make recommendations to hiring managers including ensuring compliance with procedures, regulations and laws, and leading the implementation of corrective actions.
  • Represent Computing on work-related committees and lead projects to assess, set and establish protocol and procedures for Computing.
  • Perform other duties as assigned.

In Addition at the A01.3 Level

  • Identify strategies and goals for the team to ensure success criteria is clearly defined. Influence direction and drive action across the team to deliver high quality operations, service and collaboration efforts with stakeholders.
  • Participate in business, workforce, operations and strategic planning activities relating to compliance, personnel, and operations as a member of the management team.
  • Analyze and interpret HR requirements/guidance and determine and pursue courses of action to obtain results. Investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters.

Qualifications

  • Experience leading and/or supervising employees and team building skills. Ability to take initiative and build productive relationships.
  • Knowledge and understanding of the recruitment and hiring life cycle process, including working with recruiters, serving as a liaison with the HR team, and/or facilitating hire packages.
  • Experience coordinating and prioritizing high volume requests, working in a dynamic environment, and developing inventive solutions to unique administrative and operational challenges.
  • Experience working on organizational projects and experience researching, interpreting, and applying related policies and procedures.
  • Advanced interpersonal skills with the ability to be a strong team player as well as confidentially handle sensitive hiring and personnel information with tact, discretion, and mature judgement.
  • Advanced problem-solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.
  • Ability to work independently with the aptitude to assume responsibility and make decisions with minimal guidance within a multidisciplinary team.

In Addition at the A01.3 Level

  • Associate of Arts degree in a business or operational area or the equivalent combination of education and related experience.
  • Experience identifying and analyzing opportunities for improvement and solving problems strategically.
  • Advanced supervisory experience with demonstrated leadership and team building skills to effectively build and manage exempt and/or non-exempt administrative personnel who support multidisciplinary groups
  • Experience with performance management, ranking, goal setting, and/or salary management.

Desired Qualifications

  • Knowledge of LLNL business applications and processes such as LAPIS, SMARTRECRUITERS, CAT, LEAP, TIME, VTS, FTS and/or LTRAIN
  • Experience working with postdoctoral programs and/or immigration issues.
  • Knowledge and understanding of Computing’s hiring processes

Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

 

 

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