Materials Science Division Administrator

Livermore, California, US
Jun 06, 2024
Posting live until
Jun 17, 2024

Company Description

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory’s mission.

Job Description

We have an opening for a Division Administrator for the Materials Science Division (MSD). You will be a key member of the division’s senior management team and perform as the Division Administrator for various aspects of administrative business. You will be initiating, recommending, and implementing internal administrative systems and procedures, while directing and overseeing all management aspects of the division’s administrative support personnel. This position is in the Physical and Life Sciences Directorate.

Pay Range:

$125,850.00 - $156,252.00 Annually for A01.4 Level

Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.

In this role you will:



  • Primary point of contact for division administrative matters; plan, execute, and/or provide oversight to a variety of workforce, operational and organizational requirements, and activities.
  • Using expert knowledge of functional area and comprehensive knowledge of related areas, assess and develop courses of action related to business and/or organizational strategies, practices, initiatives, requirements, and deliverables.
  • Manage division administrative staff to include hiring, supervising, mentoring, career development, disciplinary actions, training, performance appraisals, coordinating work assignments, and providing ranking and salary recommendations.
  • Represent the division on self-assessment, audit teams, or work-related committees, and lead projects to set and establish protocol and procedures.
  • Solve complex and sensitive problems, develop and implement new techniques and procedures, interpret policy, formulate recommendations and establish procedures.
  • Establish and maintain complex databases, spreadsheets, and tracking systems to ensure action items are completed by the required due date and follow up on pending items.
  • Analyze and interpret HR requirements/guidance and determine and pursue courses of action to obtain results.
  • Investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters.
  • Perform other duties as assigned.







  • Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
  • Bachelor’s degree in a related field or equivalent combination of extensive experience and education in a related business, operational and/or organizational area.
  • Advanced supervisory experience with demonstrated leadership and team building skills to effectively build and manage administrative personnel who support multidisciplinary groups.
  • Comprehensive knowledge of recruiting, hiring, performance management and staff relations practices and an understanding of HR compliance requirements for hiring FLSA, ADA, EEO, etc., and experience interpreting and applying a wide variety of personnel policies and procedures.
  • Advanced administrative, organizational, and analytical skills, including detail oriented, flexibility and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines.
  • Ability to work effectively with short deadlines and frequent interruptions, and anticipate, identify, and resolve complex issues effectively.
  • Advanced verbal, written, and interpersonal communication skills necessary to handle sensitive and confidential issues with tact, discretion, and mature judgment, and interact with a diverse group of personalities and disciplines at all levels internal and external to the Laboratory.



  • Experience in administrative line management of personnel functions for a diverse organization, interpreting and applying a wide variety of personnel policies and procedures to complex situations with in-depth knowledge and understanding of recruiting, hiring, performance management, staff relations practices, and HR compliance requirements (e.g., FLSA, ADA, EEO). Extensive supervisory experience with leadership and teambuilding skills to effectively build, lead, and manage an effective business and operations support team.
  • Significant analytical, research, and complex-problem-solving skills to independently and successfully resolve unique and highly complex problems. Extensive experience participating in strategic planning activities.


Qualifications We Desire:




  • Knowledge and experience interpreting and implementing LLNL policies, procedures, and practices.
  • Knowledge of the Physical and Life Sciences Directorate.
  • Familiarity with foreign national policies and procedures.


Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?






Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams:

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.