N Program Office Executive Assistant - Active Security Clearance Required

Location
Livermore, California, US
Salary
Competitive
Posted
Mar 29, 2024
Posting live until
May 28, 2024
Ref
REF5848Z
Discipline
Defence & aerospace

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory’s mission.

Pay Range:

$87,450 - $108,564 Annually

Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.

Job Description

We have an opening for a Program Office Executive Assistant to work in a dynamic and fast-paced environment within the Nuclear Threat Reduction (N) Program Office within the Global Security (GS) Directorate. You will be a member of the N Program management team that assists the N Program Manager, Deputy Program Manager, and Chief Engineer in providing a full range of advanced, diverse, and complex administrative duties in a highly visible environment. You will serve as a direct point-of-contact and liaison to the N Program Office and will interface with a wide variety of internal and external personnel, sponsors, and stakeholders, including senior executives. This position is in the Global Security Principal Directorate.

In this role, you will

  • Engage with N Program senior management to establish and direct the development of business, operational, and organizational projects. Provide input and oversight to multi-faceted and significant initiatives and projects in conjunction with N Program management.
  • Represent N Program management in daily interactions to senior management and executives across the laboratory; and the Department of Energy (DOE), National Nuclear Security Administration (NNSA), Department of Defense and other Federal agencies; other national laboratories and scientific organizations; academia; political leadership at all levels including Federal, State, and local; industry partners; and international colleagues amongst others.
  • Independently set priorities when committing the N Program and Deputy Program Managers’ time anticipating needs; organize, coordinate, and manage highly complex and confidential calendars. Support management in all aspects of their challenging schedules and responsibilities to ensure success in every situation with steadfast integrity, ethics, grace, proficiency, professionalism, and confidentiality. Regularly monitoring schedule while maintaining awareness of real-time activities.
  • Research and analyze business and organizational issues, applying tactical thinking and serve as an advisor to effectively multiply management’s productivity. Track and archive event activities for future reference. Oversee requests for information; compile and coordinate institutional information; provide input on a variety of business, operational, and administrative matters; and at times represent the Program.
  • Compose, clarify, coordinate, proof, format, edit, and finalize communications, reports, and actions with sensitivity and flexibility, and disseminate information on behalf of N Program management. Independently prepare responses and deliverables on behalf of the N Program Management team.
  • Assist senior management with organizing internal and external meetings; develop agendas, identify, and coordinate meeting attendees and presentation materials.
  • Arrange complex domestic and international travel and make complex itinerary adjustments as required; manage expense report submissions.
  • Recognize, create, and implement plans to promote and foster a culture of inclusion, diversity, equity, and accountability.
  • Transporting guests from point of pick-up to the designated location for high level visits and transporting guests for on-site tours.
  • Perform other duties as assigned.

Qualifications

 

 

  • This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at time of hire.
  • Advanced experience leading business, operational and organizational activities, participating in a variety of organizational projects and researching, interpreting, and applying a wide variety of policies, procedures, and guidelines.
  • Strong background in identifying and implementing technology solutions to automate administrative processes using a variety of software packages and database approaches. Expert use of MS Office applications, including experience developing complex reports using Excel for use in management decision making, including excellent grammar, proofreading, and editing skills.
  • Advanced experience providing executive assistant support and representing senior management/executives to diverse internal and external stakeholders.
  • Knowledge of appropriate handling of sensitive and classified documents and protection; experience working effectively with sensitive issues.
  • Advanced communication skills to effectively interact and represent the office and Program and Deputy Program Managers with all levels of management, both internal and external to the Laboratory.
  • Advanced analytical skills as well as the ability to anticipate, identify, and resolve complex problems in a rapidly changing environment, using a high degree of mature judgment, discretion, and tact.
  • Experience implementing plans that promote and value inclusion, diversity, equity, and accountability principles in the workplace.
  • This position requires a valid California driver’s license.

Qualifications We Desire:

 

 

  • Broad and in-depth knowledge of Laboratory business, operations, and program/discipline organizations; demonstrated knowledge of external organizations at the local, State and National levels.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

 

 

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.