NIF&PS User Office Administrator

Location
Livermore, California, US
Salary
Competitive
Posted
Mar 29, 2024
Posting live until
Apr 05, 2024
Ref
REF5871U

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory’s mission.

Pay Range

$87,450 - $130,236 Annually

$87,450 - $108,564 Annually at the A01.2 level

$104,910 - $130,236 Annually at the A01.3 level

Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.

Job Description

We have an opening in the National Ignition Facility (NIF) User Office for an Administrator to handle day-to-day administrative and business operations. This is a dynamic and fast-paced environment where you will plan and execute multiple high-level events and reviews throughout the year. You will also work independently and use comprehensive knowledge of the area to assess business, operational and organizational requirements and deliverables; and apply general knowledge of policies, procedures, and practices to develop, approve, and implement administrative and operational activities. This position is in the NIF User Office within NIF and Photon Science Directorate.

This position will be filled at either level depending on your qualifications. Additional job responsibilities (outlined below) will be assigned if you are selected at the higher level.

In this role, you will

 

 

  • Act as the primary point of contact for NIF User Office administrative matters; plan, execute, and oversee a variety of operational and organizational requirements and activities to include external NIF User Group executive committee.
  • Participate in planning and execution, operational issues, and develop methods for successfully meeting deliverables and support technical review of experimental proposals using customer-designed software tools.
  • Participate and lead in setting requirements for software tools to be used by the NIF User Office to manage reviews of technical proposals.
  • Oversee and monitor protocol and procedures to ensure compliance with governing safeguards and security policies for conferences and events.
  • Represent NIF User Office on self-assessment, audit teams, or work-related committees.
  • Serve as a resource by sharing skills and knowledge in hiring, supervising, mentoring, training, performance appraisals, coordinating work assignments and providing ranking and salary recommendations to the administrative staff.
  • Lead projects, solve complex problems, develop and implement new techniques and procedures, interpret policy formulate recommendations and establish procedures.
  • Collect, validate, interpret and analyze business and/or organizational planning data in support of strategic planning activities and establish and maintain complex databases, spreadsheets, and tracking systems to ensure action items are completed.
  • Perform other duties as assigned.

In Addition at the A01.3 Level

 

 

  • Identify complex strategies and goals for the team to ensure success criteria is clearly defined. Provide direction and drive action across the team to deliver high quality operations, service and collaboration efforts with stakeholders.
  • Participate in business, workforce, operations and strategic planning activities relating to compliance, personnel, facilities, and operations.
  • Partner with the Directorate Administrator and other NIF Administrators in the development and implementation of directorate administrative practices.

Qualifications

 

 

  • Experience coordinating administrative and operational work activities and multi-faceted internal processes, including coordinating large events and reviews.
  • Specialized and operational knowledge of industry practices with experience applying analytical, research, problem solving, and decision-making skills and resolving issues.
  • Experience representing management to diverse internal and external contacts, communicating manager’s direction.
  • Experience interacting with all levels of personnel exercising a high degree of discretion, mature judgment, and tact in handling issues of a sensitive nature and demonstrated effective verbal, written and interpersonal communication skills necessary to effectively explain, present, direct, negotiate and influence others.
  • Experience participating in and leading business, operational and/or organizational activities.
  • Experience working on organizational projects and experience researching, interpreting, and applying related policies and procedures.
  • Advanced knowledge of computers and associated software including MS Office applications, cloud-based customer relationship management products including Salesforce and CVENT, and FileMaker Pro or equivalent database software and experience developing complex reports for use in management decision-making.
  • Understanding of principles of personnel administration, policies and procedures and state and federal laws; knowledge and understanding of HR compliance requirements for personnel administration, FLSA, ADA, EEO, etc.

In Addition at the A01.3 Level:

 

 

  • Associate’s Degree in a business-related field, or equivalent combination of significant experience and education in a related business, operational and/or organizational area.
  • Experience identifying and analyzing opportunities for improvement and solving complex problems strategically.
  • Experience supervising and performance managing staff, as well as experience working in cooperation with human resources on recruitment and hiring best practices, drafting job listings, and hire packages.


Additional Information

All your information will be kept confidential according to EEO guidelines.

#PT

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

 

 

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.